مطلوب مساعد اداري للعمل لدى منظمة انقاذ الطفل في عمان

السبت، 7 أبريل 2018


تعلن منظمة  Save The Children في عمان عن حاجتها الى :


CEO Executive assistant

الوصف الوظيفي

ROLE PURPOSE:Executive personal assistants help executives run an organization smoothly. She/he will perform mostly administrative duties and clerical duties, attend meetings with CEO, document memos and followup on outcomes, compose correspondence, review memos and reports, conduct research, create presentations and prepare statistical reports. She /he might have more general office duties as well, such as organizing and maintaining files, answering phones, purchasing supplies and operating office equipment.KEY AREAS OF ACCOUNTABILITY:
  • Devising and maintaining office systems, including data management and filing.

  • Occasionally, travelling with the CEO to take notes or dictation at meetings or to provide general assistance during presentations.

  • Ensure that a risk assessment exercise is conducted upon needs and all actions are put in place. 

  • Support continuous improvement of operational standards, drafting objectives, policies and procedures.

  • Revised measures or targets in coordination and agreement with the CEO and the SLT/GMT.

  • Capacity building of SC Jordan staff on topics of quality operating standards, accountability, Performance Management, working ethics and anti-corruption in cooperation with the HR.

  • screening phone calls, enquiries and requests, and handling them when appropriate.

  • Meeting and greeting visitors at all levels of seniority.

  • Organising and maintaining diaries and making appointments.

  • Dealing with incoming email, faxes and post, often corresponding on behalf of the CEO.

  • Carrying out background research and presenting findings.

  • Producing documents, briefing papers, reports and presentations.

  • Organising and attending meetings and ensuring the CEO is well prepared for meetings documenting memos and managing outcomes.

  • Maintaining privacy and Confidentiality in all Related work issues.

  • Undertaking other duties as designated by the CEO.

 
Additional job responsibilities:
The duties and responsibilities as set out above are not exhaustive and the role holder may be required to carry out additional duties within reasonableness of their level of skills and experience.