مطلوب موظف اداري للعمل لدى اللجنة الدولية للاغاثة

الاثنين، 2 أبريل 2018


تعلن اللجنة الدولية للاغاثة في عمان عن حاجتها الى :

Procurement Officer


The International Rescue Committee responds to the world’s worst humanitarian crises and helps people to survive and rebuild their lives. Founded in 1933 at the request of Albert Einstein, IRC offers life-saving care and life-changing assistance to refugees forced to flee from war or disaster. At work today in more than 40 countries and in 22 U.S. cities, IRC restores safety, dignity and hope to millions who are uprooted by conflict or disaster. IRC leads the way from harm to home.
Background 
The Syria crisis is often described as the worst humanitarian catastrophe since the end of the Cold War. Inside Syria, 7.6 million people are internally displaced and 12.2 million are in need of humanitarian assistance, with 4.8 million in hard-to-reach areas. There are 3.8 million Syrian refugees in neighboring countries. This is no short-term humanitarian episode. The devastating human consequences to huge numbers of people will endure for decades. The destruction of relationships, communities, livelihoods, homes and infrastructure will take years to repair.
IRC is offering a robust humanitarian response to the Syria crisis with an annual budget in excess of $140 million and a rapidly expanding portfolio, supported by more than 1,250 staff in the region. IRC is undertaking programs in Syria and the neighboring countries of Turkey, Iraq, Lebanon and Jordan in the fields of health, child protection, education, women’s protection and empowerment, NFI and food distribution, cash assistance, water and sanitation, and livelihood programming. Our work in these challenging settings gives rise to some of the most pressing issues facing contemporary humanitarian action, including questions of access, security, funding and coordination.
Job Overview/Summary: Reporting to Deputy Procurement Manager based in Amman, the Supply Chain/Procurement Officer is responsible for facilitating and following up on all procurement and Supply Chain activities in Syria in close coordination with Supply Chain staff based in Syria. The Supply Chain/Procurement Officer must be able to rapidly procure program and operation supplies, services and equipment, via his counterparts in Syria whilst ensuring best practices and maintaining audit-compliant records.
Major Responsibilities:
  • Overseeing and coordinating all program and operations procurement processes for Syria including procurement of goods and services via Supply Chain staff based in Syria. This includes accepting Purchase Requests, drafting Requests for Quotations, Bids Analysis and Contracts/Purchase Orders and facilitating relevant reviews and approvals.
  • Ensuring that procurement is carried out in accordance with IRC and donor policies and procedures and it is transparent and responsive to IRC needs.
  • In coordination with the deputy procurement manager, keeping informed about up-to-date Standard Operating Procedures (SOPs) and supporting the deputy procurement manager in ensuring all relevant staff involved in procurement in Syria field sites are informed and provided appropriate technical guidance, as required. This includes support in planning remote trainings and in-person trainings, where possible. 
  • Working with SC focal points in the field offices of Syria to plan, prioritize and implement their tasks and responsibilities in coordination with their field-based direct supervisor to ensure timely implementation of SC related activities.
  • Ensuring full and accurate utilization of the BVA system. In parallel, regularly updating the Purchase Request Tracking Sheet (PRTS).
  • Participating in procurement committee meetings, when required.
  • Ensuring that all supplies, services and equipment required are delivered on time. This includes routine communication, coordination and planning with the relevant requesting staff regarding their orders.
  • Establishing and maintaining ethical, professional working relationships with suppliers.
  • Coordinating with Finance and program departments to ensure integrated internal controls, timely payment of vendors and full, auditable support documentation.
  • Maintaining supplier information for regularly purchased items, and staying informed of current local market conditions in northern Syria.
  • Maintaining oversight on monthly trackers for frequently purchased supplies (i.e. kitchen supplies, cleaning supplies, fuel, drinking water etc.) in each field site and planning to avoid any stock-outs.
  • Ensuring all SC related documents and files (electronic and hard copies) are properly archived, organized and up to date, and ensure regular back up of SC files on the relevant IRC formal files storage systems/means.
  • Advising the deputy procurement manager on procurement-specific issues and/or improvements.
  • Any other duties or tasked delegated by the supervisor.
     
Expected Deliverables:
  • Maintain up-to-date status report (in the form of BVA system or PRTS) for all purchase requests.
  • Provide on-time, standard monthly reports to the deputy procurement manager.
  • Generate and maintain comprehensive price list for goods, services and equipment purchased by IRC.
  • Maintain vendor list and ensure contract management.
  • Support the deputy procurement manager to produce routine cash / payment projections.
     
Key Working Relationships:
Position Reports to:  Deputy Procurement Manager in Amman, Jordan
Indirect Reporting: None.
Position directly supervises: None.

Position indirectly supervises: None.
Other Internal and/or external contacts: Regular coordination with Finance department on spending plans and payments processing in addition to review on support documents.
Internal:  All program sectors coordinators and managers, Field Manager and Deputy Field Manager in Northern Syria; 
External:  N/A
 

Job Requirements:
  • University Degree in business management, economics, logistics or related fields.
  • 1- 3 years of experience in logistics, procurement and other supply chain functions. INGO experience is preferred.
  • Knowledge of generic procurement procedures and practices (IRC or NGO experience advantageous).
  • Familiarity with major donor and local regulations / laws advantageous.
  • At least two years’ work experience in procurement.
  • Experience in budgeting and spending plans.
  • Competent in spoken and written English.
  • Good mathematical skills.
  • Competent use of PC, especially spreadsheets (Microsoft applications).
     
Personal Characteristics:
  • Strong sense of personal integrity.
  • Attention to details.
  • Ability to multi-task.
  • Team spirit and problem solving abilities.