وظائف شاغرة لدى منظمة هاندي كاب الدولية في قسم ال HR

الجمعة، 16 مارس 2018


تعلن  (Humanity & inclusion (the new name of handicap international في عمان عن حاجتها الى :

Human Resources Manager



JOB ANNOUNCEMENT

Human Resources Manager / Amman

Position: Human Resources Manager
Duty station: Amman, Jordan
Closing date: 31/03/2018
HI is an equal opportunity employer and strongly encourages women and persons with disability to apply.
PRESENTATION OF HANDICAP INTERNATIONAL
Handicap International is an independent and impartial international aid organization working in situations of poverty and exclusion, conflict and disaster. Working alongside persons with disabilities and other vulnerable groups, our action and testimony are focused on responding to their essential needs, improving their living conditions and promoting respect for their dignity and their fundamental rights.
Handicap International is a not-for-profit organization with no religious or political affiliation. It operates as a federation made up of a network of associations that provide it with human and financial resources, manage its projects and implement its actions and social mission.
For more details on the association: https://hi.org/en/index
MISSION CONTEXT
The Syrian crisis is the greatest humanitarian crisis of the last 20 years. According to the latest UN figures, about 13.5 million people are currently affected by the crisis in Syria, including about 6.5 million IDPs, while over 4 million Syrians have sought refuge in neighbouring countries or in Europe. The current humanitarian response only provides a patchy and partial coverage of the growing humanitarian needs. Five years after the beginning of the crisis, the number of injured persons in Syria keeps rising, with a severe lack of rehabilitative care and psychosocial support. In hard-to-reach areas and/or areas of new displacement, local populations and IDPs are in need of emergency assistance in terms of food, household essential items, and other basic needs. The inclusion of the most vulnerable, including persons with disabilities, in the humanitarian response remains a major concern.
HI is managing a remote humanitarian program from three hubs in Jordan, Lebanon and Turkey, along four main pillars:
  1. Support to health partners (hospitals, care houses, rehabilitation centers, local NGOs) for the provision of comprehensive rehabilitation services (physical rehabilitation, psychosocial support and/or prosthetics and orthotics) through training, technical supervisions and donations of rehabilitation material and/or equipment;
  2. Provision of basic needs kits – Food baskets, Household Essential Items and Hygiene kits – in one-shot distributions to people who experience a sudden degradation of their living conditions due to renewed conflict, displacement and/or exclusion from humanitarian assistance;
  3. Education to the risks and effects caused by conventional weapons (including mines, Explosive Remnants of War and Small Arms Light Weapons) and urgent marking of hazardous areas;
  4. Training and technical support to other humanitarian actors on the inclusion of persons with disabilities and other vulnerable persons in the humanitarian response.                                                    
The current intervention is based on a mix of remote management of national teams and remote partnerships with local structures and organisations. HI has implemented some direct management programs in the past and is looking for ways to launch more in the coming months.
OBJECTIVES OF THE POSITION
Under the line management of the Human Resources Coordinator (HRCo), the HR Manager will be part of the coordination team based in Amman, and will support the 4 hubs. This position is new for the mission (creation), as such the HR Manager will have to be extremely proactive and flexible, to set-up efficient relationships with each hub, ensure good coordination and develop adequate frameworks.
Due to the set-up of the mission spread on 3 countries, the legal framework for national HRs will be handled at country level by HI’s hosting missions (including salary policy, design of work contract, internal rules & regulations..). However, the HR Manager should develop good knowledge of labor law, issues and challenges faced by each hub, in order to ensure good representation of HR stakes at coordination level According to the position, the HR Manager must keep all the data confidential, and share it only with the relevant persons.
Hierarchical & Functional links:
Line manager: Human Resources Coordinator
Line manager+1: Support Services Coordinator
Team managed: NA
Transersal links:
- HR Department of each hubs 
- HR Department of others HI mission in Middle East (mainly the hosting mission : Jordan, Lebanon, Iraq)
- Coordination Team based in Amman.
MAIN RESPONSABILITIES
General Tasks:
  • Provide human resources and administrative support and guidance to all hub offices
  • Oversee recruiting and onboarding local staff and consultants/visitors, and maintain employment records in compliance with HI policies
  • Ensure that employees are familiar with HI policies and uphold the company’s standard of ethics and that controls are in place to ensure compliance with local labors laws and employment policies
  • Maintain familiarity with labor laws concerning each hub to ensure project is in compliance with the labor law
  • Manage the recruiting process, including drafting and placing employment ads, collecting employment documentation, ensuring completion of biographical data forms, conducting reference checks for all candidates, organizing and participating in interview panels, and proposing top candidates for hire
  • Draft and edit memos and guidance documents regarding human resources
  • Manage the orientation of new employees and employee severance processes
  • Provide support to supervisors in documenting and managing employee performance
  • Maintain proper employee files, follow internal control system to ensure that the policies and procedures are being adhered to, and ensure confidentiality of all sensitive information pertaining to the employee
  • Assist with auditing HR files
  • Ensure each HR responsible acknowledge and applies HI HR guidelines for its partners
2. Support to hubs
  • Support each hub for the implementation and monitoring of SOPs, and report any issues or breaches to the HRCo;
  • Upon request of hubs and/or HRCo, act as an intermediate with HR Department of HI’s hosting missions to follow-up specific issues, and to solve problem or potential conflicts;
  • Upon request, conduct support missions on the field (monitoring visits, gap filling, support for recruitments or heavy workload or disciplinary measures…);
  • Establish good relationships with HR focal point of each hub, provide advice and support upon request to ensure adequate HR management on each hub and adequate response to Partners’s needs;
  • Support to hubs manager with HR payroll database its setup, update or modifications and follow up.
2. Capitalisation
  • Design and keep updated a comprehensive table to summarize the legal framework of each hub;
  • Archive all necessary tools and documents used on each hub;
  • Develop for each hub a deep knowledge of HR framework, stakes and issues;
  • Analyse the different tools and identify serious gaps (if any) which would imply discrepancies or gap in employees' treatments between hubs;
  • Responsible for having the update organization chart of the mission of HI and the ones of its partners.
  • Responsible for centralize and diseminate the mission contact list
3. Expatriates administrative management 
  • Provide each hub with all tools for the administrative management of Expatriates (follow-up tables for contract, leaves, visa situation, monitoring evaluation tool);
  • Provide each hub with Expatriate management’s framework ; prepare a pack to be given to each new expatriates;
  • Act as a focal point for Expatriates for any questions;
  • Support HR Co with expatriates perdiem sheets and other reimbursements or payments (travels, RR, annual return, visas or accomodations)
  • Support the HRCo for recruitments’ follow-up (check the publication of job descriptions);
  • Organize onboarding for international staff and consultants/visitors, and maintain employment records.
  • Support the HRCo for the expat contract followup and ensure timely submission of documentation to HQ
REQUIREMENTS
Education and experience:
- HR management - minimum 3 years of experience
- Experience in tools development and HR policies design
- Experience with NGO is a strong asset
- Proven experience in coordination;
- Proven training and local capacity building experience;
- Previous experience with Handicap International would be an asset;
Professional & Personal skills:
- Strong organizational skills
- Excellent writing and communication skills
- Facility to resume, share, analyse and consolidate information
- Strong interpersonal, intercultural and human skills
- Autonomous, reactive and able to deal with priorities
- Diplomat, able to work collaboratively in a team
- Ready and able to travel in the Middle East
Languages:
- English mandatory (oral and written)
- Arabic and French a strong asset
JOB CONDITIONS 
- Remuneration: according to HI salary grid
- Starting date:
- Duration/ Type of contract: 12 months renewable based on perfomrance and funding
- Others: Health insurance
- Travel: this is a highly mobile position
RETURNING NATIONAL CANDIDATES: We strongly encourage national or returning national candidates to apply for this position. Handicap International strives to attract, motivate and retain qualified national staff in our programs.