وظائف شاغرة لدى منظمة ميرسي كور للمحاسبة والمالية

الجمعة، 16 مارس 2018


تعلن منظمة ميرسي كور في عمان عن حاجتها الى :

ISHA Partnership Finance Capacity Strengthening Coordinator- Regional


Mercy Corps exists to alleviate suffering, poverty, and oppression by helping people build secure, productive, and just communities. Since the beginning of the Syrian civil war almost five years ago, Mercy Corps has worked to address the urgent needs of nearly 4 million people both inside Syria and in neighboring countries.  Mercy Corps’ Investing in Syrian Humanitarian Action Project (funded by OFDA from October 2015 through March 2019) is designed to advise, support, and coach targeted Syrian civil society organizations to better and more efficiently serve conflict-affected communities. The project takes a demand-driven approach to capacity development, and utilizes creative methodologies for remote engagement, including both on- and off-line e-learning and broadening access to Arabic language resources for the wider Syrian humanitarian community.  The project team works closely with partners throughout the entire sub-granting lifecycle to identify, prioritize, and address key technical, organizational and financial capacity strengthening priorities.
GENERAL POSITION SUMMARY:
Under the supervision of the Partnership Finance Manager the position-holder will work closely with all sub-grantees to ensure financial management in compliance with donor, GAAP and MC sub-awards policies and procedures.  In addition, taking the lead on financial and operational capacity strengthening of local partners is a key element of this role.  The successful candidate will enjoy mentoring and coaching, employ a learning-by-doing approach throughout the sub-grant lifecycle, and be able to problem-solve creatively, communicate effectively, and provide feedback constructively.
ESSENTIAL JOB FUNCTIONS:
Sub-Grant Financial Management
  1. Undertake pre-award financial assessments with partners and make recommendations for areas of improvement based on the findings, particularly regarding internal controls, financial reporting and anti-corruption measures.
  2. In collaboration with the Partnership Finance Manager and the ISHA team, design and implement tools and procedures for supporting partners throughout their engagement with the program, including budgeting, financial management, financial reporting and project close-out.
  3. Ensure potential partners understand project budget templates and donor requirements in advance of submission, and support partners to develop and modify compliant budgets.
  4. Finalize and phase proposed partner budgets, and work with program teams and partner staff to ensure alignment of proposed project activities with resources, time, and effort included in the budget.
  5. Assist selected partners to prepare the supporting document matrix for their budget and draft partner monitoring plans.
  6. With partners, ensure partner sub-award documentation is prepared to a high standard in compliance with donor and Mercy Corps requirements.
  7. Maintain the Mercy Corps financial sub-awards database and tracking tools.
  8. Analyze sub-grantee financial reporting packages, amounts, calculations and supporting documents, ensuring compliance with supporting documentation matrix and ensuring all transactions are eligible and well documented.
  9. 9. Provide detailed feedback and guidance to sub-grantee finance focal points on their financial report packages to make corrections and/or provide additional written information as needed to close financial reports
  10. Collaborate closely with program staff and MEAL teams to track alignment of activities with expenditures.
  11. Follow up issues with sub-grantee finance staff as agreed with the Partnership Finance Manager, Operations Coordinator, program staff and MEAL teams.
  12. Undertake partner site monitoring visits (for partners based outside Syria) as per monitoring plans and Mercy Corps policies, and provide reports to Partnership Finance Manager and partner. Follow up and facilitate agreed corrective action.
  13. Maintain paper and digital sub-grant financial files, and contribute to the maintenance of the shared filing systems.
  14. Track, analyze and process sub-grantee payments to ensure timely transfer of resources and avoid delays in implementation.
  15. Track submission of partners’ financial reports and ensure that reports and all supporting documentation is prepared and filed according to MC procedures, and support partners to do the same.
  16. Provide guidance to partners on audit preparation as needed as per OFDA requirements.
Capacity Strengthening and Support to Local Partners
  1. Lead participatory processes to identify partner capacity development priorities in financial management, reporting, etc.
  2. Prepare and constantly refine resources and materials to strengthen the capacity of local partners in financial management, grants and compliance.
  3. Responsible for financial management, grants and compliance capacity support to partners through on-going support, coaching, and mentoring throughout sub-grant lifecycle and in line with agreed-upon capacity development plans.
  4. Collaborate closely with program staff to ensure capacity development support to partners is tailored, targeted and responsive to their organizational needs and priorities.
  5. Creatively problem solve with partners to develop protocols and procedures that are both compliant and contextually appropriate.
  6. Work with partners to develop cash transfer/ movement mechanisms as needed and on developing cash handling protocols as required.
  7. Follow up on financial capacity development plan effectiveness and participate in lessons learned sessions to create actionable items for future improvement for both the Project and its partners.
  8. Provide support to the partner selection process, in accordance with each Call for Application implementation plan.
Operational Finance
  1. Assist the Partnership Finance Manager in responding to audit inquiries and requests for financial information.
  2. Be familiar with GAAP and the field finance manual, procurement manual and any additional MC Regional or MC Jordan policies (National Staff Policy Handbook, cash management, regional travel, etc).
  3. Provide guidance to partners and the ISHA team on US government rules and regulations, and proactively ensure ISHA compliance.
  4. Conduct himself/herself both professionally and personally in such a manner as to bring credit to Mercy Corps and to not jeopardize its humanitarian mission.
  5. Other duties as assigned.
ACCOUNTABILITY
REPORTS DIRECTLY TO: Partnership Finance Manager
WORKS DIRECTLY WITH: Project Director, other Mercy Corps Finance staff, ISHA Program, Operations, MEAL and                                                   Administrative Staff,
KNOWLEDGE AND EXPERIENCE:
  • Five or more years of general ledger accounting experience is required.
  • A university degree in finance, accounting or a related business field is required. 
  • Three years of experience in the Finance Department of an non-government organization is required
  • Familiarity with US government donor rules and non-profit accounting is required
  • Prior experience with computerized general ledger software
  • Advanced computer skills in MS Office programs, particularly Excel
  • Strong analytical skills coupled with a solid understanding of grant management rules
  • Excellent oral and written English skills
  • Coaching and mentoring experience is strongly preferred
  • Familiarity with Jordanian accounting rules and procedures is a plus
SUCCESS FACTORS:
A demonstrated ability to multi-task, meet deadlines and process information in support of changing program activities is necessary.  A high professional standard of finance and procurement ethics as well as the willingness and ability to constructively and creatively enforce compliance with Mercy Corps and donor policies and procedures is essential. Ability to build a trusting relationship with partners’ finance focal points is essential, as well as work collaboratively with the wider ISHA team.  The ability to take financial data and present it in meaningful financial reports is critical.  The Partnership Finance Capacity Strengthening Coordinator must be willing to travel to other Mercy Corps offices in the region (Gaziantep, Beirut, and/ or Erbil) as necessary.