وظائف شاغرة HR لدى منظمة هاندي كاب الدولية في عمان

الأحد، 7 يناير 2018


تعلن منظمة هاندي كاب الدولية عن حاجتها الى :

HR & Admin Officer

THE ORGANIZATION:

Handicap International is an independent and impartial international aid organisation working in situations of poverty and exclusion, conflict and disaster. Working alongside persons with disabilities and other vulnerable groups, our action and testimony are focused on responding to their essential needs, improving their living conditions and promoting respect for their dignity and their fundamental rights.
Handicap International is a not-for-profit organisation with no religious or political affiliation. It operates as a federation made up of a network of associations that provide it with human and financial resources, manage its projects and implement its actions and social mission.
For more details on the association: http://www.handicap-international.fr/en/s/index.html

OBJECTIVE OF THE POSITION:
Under the management of the Support Services Manager, and in close collaboration with the Administrative Manager, he/she will ensure the timely follow-up and management of Human Resources tasks and tools.

REPORTING LINES
Line manager: Support Services Manager
Line manager + 1: Area Coordinator
In close collaboration with: Administrative Manager, Bases administrators
Team Supervised: N/A

RESPONSIBILITIES:

Human Resources


  1. Coordinate and follow-up of the recruitment processes
  • Centralize and ensure validation of all HR requests
  • Ensure coordination between the various departments in charge of the recruitment, including drafting/updating of job description, ensuring recruitment tools are ready and scheduling tests and interview with the relevant colleagues
  • Publish and circulate vacancy announcement as per internal regulations and constraints.
  • Conduct initial shortlisting of applicants and ensure the filling and update of the HR matric according to selected criteria for the recruitment and ensure that the recruitment processes are respected.
  • Participate in interviews as requested
  • Once final candidate is selected, request reference letters and liaise accordingly with the security department to conduct background/security check.
  • Send offer to the selected candidate and regret emails to other shortlisted applicants.
  • Ensure appropriate induction to all new employees on HR regulations and procedures.

  1. Ensure timely and accurate follow-up and update of HR files and HR databases 

  • Ensure all necessary documents and regulations are provided/prepared/signed and added to the HR files according to internal procedures, maintain employee records;
  • Prepare the contracts and/or amendments, payrolls and salary slips.
  • Update the HR database on a monthly basis
  • Prepare as necessary end of account statement and contract termination letters
  • In liaison with Turkey mission and as requested, follow-up/update country regulations implementation (tax, SSC, labor law etc.)

  1. Follow-up on staff leave and attendance
  • Follow up attendance sheets filing for pay slips
  • Follow up leave requests and ensure appropriate validation
  • Update the leave planning tool and balance on a monthly basis.

  1. Act as a focal point for staff appraisals and training plan
  • According to the internal regulations and Terms & conditions of engagement and in close coordination with Base admins and head of department, ensure staff appraisals are conducted regularly and appropriately and follow-up on employees’ professional evolution as necessary
  • Compile and consolidate training needs and prepare/follow-up training plans
  • Organize the trainings according to internal and external opportunities upon request and validation from Line Manager

  1. Act as a focal point for disciplinary procedures
  • According to the internal regulations and Terms & conditions of engagement and in close coordination with line managers, ensure that disciplinary procedures are respected and applied.
  • Compile and archive appraisals and disciplinary procedures.

  1. HR support to field bases
  • Provide any support as necessary to the field base (Admin Base, Base Manager, Project Officers) in regards to the staff and/or partner staff HR management and/or issues
  • Provide trainings as necessary to field staff on HR management

  1. Act as a focal point for staff care and concerns
  • Ensure staff are aware of staff care resources
  • Handle staff concerns with respect and confidentiality
  • Participate upon request, in the settlement of disputes or issues related to personnel management  in collaboration with the Administrative Coordinator

  1. Demonstrate strong ethics and professional practice
  • Show professional ethics, respect and promote Handicap International mandate
  • Observe and respect strict confidentiality
  • Report to your line manager any non-respect of policies amongst the teams or partners.
  • Observe at all times strict commitment to Security & Safety regulations as per procedures in place at mission level

Administrative

  1. Cash flow Management 
  • Manage petty cash and working advances of the team in her/his base
  • Prepare weekly treasury planning in coordination with logistics and programme team
  • Manage the cash and cash books
  • Limit cash flow shortage by anticipating cash and money change needs

  1. Application of financial and accounting procedures
  • Ensure that any expenses are made following the internal procedures (signatures and validation of contracts and purchasing documents, budget lines codified on Purchase Service Requests, Purchase Orders and invoices are validated by the budget holder, etc.)
  • Ensure that advances are following the process: signature of administrator and logistics, ensure that expenses committed under advance are not skipping logistic process.
  • Under the supervision of finance coordinator, set up new procedures which could allow better control on financial matters and improve efficiency of the financial department
  • Inform the staff of financial procedures (log admin Assistant and non admin staff when needed) and ensure they are respected at all stages.



Note that this job description must remain flexible, to respond to additional tasks or changes as identified by the line manager.

THE SUCCESSFUL CANDIDATE will have:

Education and experience:
  • Bachelor’s Degree in Business Administration or related field
  • 2 years’ HR & Finance experience working for an INGO
  • Be bilingual (Arabic-English)
  • Capacity building and delegation experience, remote management is an asset

Professional & Personal skills:
Computer Skills
  • Proficient in MS Office

Personal competencies required 
  • Excellent analytical, problem solving and organisational skills
  • Able to manage time effectively
  • Ability to work independently and handle multiple projects


Handicap International is an equal opportunity employer and particularly welcomes applications from persons with disabilities

Closing date: 13/01/2018

Required starting date: 18/01/2018

Only shortlisted candidates will be contacted. 

Candidates who have the ability to start on 18th of January 2018 will have an advantage, to be mentioned in the CV availability date.

Applications will be shortlisted on a regular basis and interviews might be performed before the closing date of application.

POORLY WRITTEN CVs, AND APPLICATIONS RECEIVED AFTER THE DEADLINE WILL BE DISREGARDED.