وظائف شاغرة لدى الجمعية الألمانية للتعاون الدولي لمساعادات التنمية لادارة الاعمال

الخميس، 25 يناير 2018


تعلن  Deutsche Gesellschaft fuer Internationale Zusammenarbeit (GIZ) GmbH في عمان عن حاجتها الى :

Junior Administration Officer - Digitances

The “Improving access to remittances and other financial services through digital solutions (Digi#ances)” in Jordan is seeking a Junior Administration Officer - on a full time base employment.

A.   Required qualifications, competences and experience
Formal Education
  • University Degree in Business Administration or similar relevant field.
Professional Experience
  • At least 3 years professional experience in a comparable position
  • Experience in preparation of purchase orders and service contracts and invoice follow up
  • Experience in handling payments, cashbook
  • Experience in administration work in similar field or development organizations
  • Experience in event management
  • Understanding of IT guidelines
Other knowledge, additional competences
  • Excellent English and Arabic language knowledge, writing and communicating
  • Eye for details and capability of monitoring lists, and documentation of processes
  • Broad experience of administration
  • Experience and ability to cope with dynamic situation of cooperation system in development field
  • Experience and ability to deal with unexpected challenges
  • Good working knowledge of ITC technologies (related software, phone, fax, email, the internet) and computer applications (e.g. MS Office)

                                                
B.   Responsibilities
The position holder performs the following tasks:
  1. Administration and Office coordination
  • Handles the project phone
  • Handles the Outlook schedule of the head of project
  • Prepares and participates in internal and external (team) meetings
  • Assists with travel arrangements for project team members, and settling traveling accounts
  • Assists in logistical matters of all kind
  • Prepares and organises information materials
  • Monitors the availability of stocks and consumables
  • Controls the log-book of the project car
  • Keeps track of car maintenance, car insurance, car equipment, etc
  • Handles inventory as per GIZ rules and regulations using GIZ related software
  • Responsible for proper IT performance and follows up with IT specialist and vendors to update and maintain project systems
  • Responsible for filing documents in reference files and in electronically in line with GIZ’s filing rules.

    2.Financial Administration
  • Handles payments according to GIZ rules and regulations up to set value limit using GIZ software where applicable
  • Checks and prepares invoices for payments according to GIZ rules and regulations
  • Prepares project vouchers according to GIZ Rules and Regulations and internal control manual using the GIZ standard systems, reviews the classification and completeness of all vouchers/receipts for related projects
  • Prepares for internal control sessions conducted by GIZ Office Amman, GIZ HQ Audit Unit, and other related external audits for Inventory, IT, vehicle logbooks and certain area of financial management
  • Follows up on recommendations of internal control reports and monthly error sheets produced by the GIZ Office
  • Maintains related filing for financial section and keeps information confidential considering GIZ Rules and Regulations, and the internal control manual
  • prepares for regular project bookkeeping sessions with the finance department at GIZ Office
  • assists the officer responsible for monthly follow up of receivables, unsettled items and advances registered in projects’ bookkeeping journals

  3.Procurement of goods and services/Logistics  Management:         
  • handles procurement of goods up to a value limit in accordance with GIZ guidelines in coordination with project staff (preparing for tendering, purchase orders etc.)
  • handles service and consultant’s contracts up to a value limit in accordance with GIZ guidelines in coordination with programme advisor (preparation of consulting contracts, service provider agreements, etc.)
  • organizes events, seminars and workshops, including handling all related logistics and financial processes according to GIZ rules and regulations

IT security and data protection
  • Coordinates and monitors the work of assigned IT consultant
  • Assures that all PCs are protected by confidential passwords in coordination with the IT consultant
  • Assures that all PCs are protected by permanent and regularly updated automatic virus software in coordination with the IT and assists in regular data backup by storing in GIZ filing system
  • Keeps an updated IT Documentation list as per GIZ rules and regulation and GIZ IT Guidelines.


GIZ is committed to gender balance and diversity without distinction as to race, sex or religion, and without discrimination of persons with disabilities. Remuneration will be in accordance with the candidate's qualification, experience, as well as the scope of responsibility of the job announced and in line with local standards.

Please be advised that GIZ will respond back only to the candidates that are shortlisted and interviewed in person.