وظائف شاغرة لدى اللجنة الدولية للاغاثة في عمان

Friday, February 9, 2018


تعلن  اللجنة الدولية للأغاثة في عمان عن حاجتها الى :

Administrative Manager

The International Rescue Committee responds to the world’s worst humanitarian crises and helps people to survive and rebuild their lives. Founded in 1933 at the request of Albert Einstein, IRC offers life-saving care and life-changing assistance to refugees forced to flee from war or disaster. At work today in more than 40 countries and in 22 U.S. cities, IRC restores safety, dignity and hope to millions who are uprooted by conflict or disaster. IRC leads the way from harm to home.
Job Overview/Summary:

Reporting to the Support Services Coordinator (SSC), the Deputy Administration Manager is responsible for managing administration services and government relations for the Middle East Support Services Unit (SSU) based in Amman, Jordan. The SSU provides support to three IRC offices in Amman, namely the IRC Jordan Country Program, the IRC Syria Country Program and the Middle East Regional Office. He/she will work with the SSC to liaise with relevant government departments and other external representatives and will ensure that registration, residency, permits, visas and facilities are in order,
Responsibilities:

Liaison and Government Relations

·         Supervise visa application processes,, visa extensions, residency and work permits for IRC staff and visitors
·         Maintain a regularly updated databases to track visas, residency and work permits; and ensure renewals are processed in a timely manner
·         Supervise applications and documents’ submission to Jordanian Government Departments and Ministries; follow up on the progress of submissions; liaise with government departments and officials to confirm any changes in official processes; ensure any changes in official processes are understood and communicated to senior management.
·         Liaise with IRC’s law firm on administrative matters
·         Ensure validity of registration, insurance and permits related to IRC Jordan facilities, vehicles and properties.

Administrative Responsibilities

·         Supervise all activities related to administration; visas, work and residency permits; reporting, duty exemptions, NOCs dealing with government authorities (as and when needed), facilities management, general administrative support.
·         Supervise service provision for landline telephones, post-paid mobile phone lines and mobile internet devices; arrange new connections as needed; liaise with contracted vendors and supply companies; maintain accurate tracking sheets; ensure vendors and supply companies are paid on time.
·         Submit month cash projection requirements to the SSC for consolidation and submission to the Finance department, and supervise the monthly spending and closure of each cash advance.
·         Ensure adherence to IRC policies related to Administration.
·         Use Master Purchase Agreements (MPAs) established by Supply Chain to procure office supplies (stationery and consumables); maintain accurate tracking systems for office supplies.
Staff Performance Management and Development
  • Serve as a model of supervisory excellence; supervise and mentor direct-report staff, including communicating clear expectations, setting performance objectives, providing regular and timely performance feedback, and leading documented semi-annual performance reviews.
  • Provide constructive feedback and counsel on career paths and professional development for Admin team.
  • Promote and monitor staff care and well-being. Model healthy work-life balance practices.


Key Working Relationships: 

Position Reports to:  Support Services Coordinator (SSC)
Position directly supervises:  Liaison and Visa Admin Assistants
Position indirectly supervises (Technical Supervision): Admin team (Facilities)
Other Internal and/or external contacts: 
Internal: Finance, Supply Chain teams, Program staff, other SSU teams
External: Government representatives, legal representatives, contracted vendors and supply companies

Job Requirements:
·         Education: Bachelor degree in any Administration relevant field.
·         Experience: At least 5 years in a similar position preferably with an INGO
·         Experience of facility management, governmental relations and general administration.
·         Strong organizational skills, ability to coordinate and manage multiple responsibilities
·         Ability to multi-task, prioritize and deal effectively with numerous simultaneous requests.
·         Flexibility. Ability to cultivate and maintain good working relationships with colleagues and external representatives.
·         Strong interpersonal and communication skills.
Languages Required/Preferred:  

·         Fluency in spoken and written English is essential
·         Fluency in Arabic is essential.
Computer/Other Requirements:

·         Full professional competency in Microsoft Office Suite, especially Word, Excel, PowerPoint.